FEED Conference Room
Present: Karin Cretney, Martee Mikalson, Lisa Wiese, Lauri Lee, Dale Matthews, Kelly Warren, Terrie Anderson, Abha Thakkar, Adam Haen
Agenda
- Introductions
- Financial Issues
- Monthly expenses/rent
- Outreach updates
- A Taste of FEED final plans
Action Items
Financial issues
- Jill, Dave Adam and Abha meet with Apel Accounting 8/4.
- Set up accurate monthly expenses projections
- Streamline accounting/billing process
- Go over coding so past income and expenses can be tracked accurately
- Operating procedures/Contract work group will incorporate new payment policy in rewrite of contracts and user info.
- If bills are not paid in 30 days from day bills are sent out, user will receive a warning reminder about policy.
- If 45 days past due, user will be charged a 1.5% monthly interest charge on top of original bill.
- If not paid in 60 days from billing date, credit card is charged for the original amount and interest.
Monthly expenses/rent
- Abha will calculate accurate monthly expenses once accounting snafus are ironed out.
- Lauri and Abha will collaborate on options for future rent payments to Alexander Company.
Outreach updates
- Kelly Warren will co-chair the Marketing and Outreach action team.
- Dane County Farmers Market will hold three canning workshops at FEED with Polly Reott as instructor.
- Kelly will pursue demo mirror needed for canning workshops via ReStore.
- Kelly will prioritize Peng Her and Hmong info sessions as she curtails her other outreach due to decreased hours for August.
A Taste of FEED planning
- Chris Moore and Dale will meet at River late Friday to load 4 tables and 36 chairs. Unload on Saturday morning.
- Nikki will take care of Fired Up Pottery, student will be assistant.
- Lauri and Jill will manage FEED info table.
- Lisa will act as food runner and crisis intervention.
- Chris Moore will direct people and do crowd control.
- Nine students will be at event to assist, 3 each from The River, MUM, and Grow Academy programming.
- Carmella and Tina will supervise students.
- A student will enforce the rule that kids need to be with a parent.
- Tina will work with students on cookie decorating.
- Tina will supervise training and baking kitchens.
- Carmella will supervise deli kitchen.
- Adam will ask Madison Chocolate Co. to supervise the meat kitchen.
- Martee’s husband will be in charge of beverages.
- Fire truck can park where food carts currently park, to be seen from street, but not block view of activities, while maintaining access to quick departure if called.
- Pottery demo will set up adjacent to planter and picnic table.
- Prizes
- Lauri will plan prize table.
- Martee will get school supplies.
- Lauri has tickets for kids’ prize tickets.
- Martee will bring buckets with slots for adult drawings for prizes.
- Terrie, Martee and Lauri will meet 8 am Wed., 8/5, to arrange adult prizes.
- Kids will get prize tickets for participating in events, and for doing scavenger hunt—Abha will make up scavenger hunt sheet.
- Lauri will ask for beverage donations from various stores.
- Lisa will donate case of mineral water.
- Adam will ask Janet Chen’s husband to play 4:30 to 6:00.
- Lauri will give Kim $10 from Terrie for dinner.
- Martee will see if musicians can get cart food.
- Invite your friends and neighbors to a new phase of FEED.